Attendance, Illness, Head Lice and Student Medication

Attendance Policy

Children ARE expected to attend class. In the event of any absence, the student’s parent or guardian is required to notify the school to explain the reason for the absence. Please call the office 30 minutes before your child is to be picked up by the bus so the driver can be notified. Placement in the program can depend on attendance. Program staff will contact you about chronic absences to determine the cause.


Illness symptoms include a body temperature of 100 degrees or higher, repeated vomiting, open wound with drainage which cannot be contained in a dressing, incidence of diarrhea 2 or more times, unexplained rash or croup-like cough. Students with these illness symptoms should not attend school. If these symptoms occur while at school, the parent/guardian will be contacted and the student will be required to go home.

In addition, any student who has symptoms of impetigo, pinkeye, scabies, or ringworm will be sent home and should not attend school until they have been under treatment for 24 hours or have a written release from their physician stating they may return to school.

If the student has symptoms other than those already listed, the nurse, principal or designated school staff member will contact the parent/guardian to discuss the best course of action. No student may leave school during the day due to illness unless he/she has permission from the school office. The student should be free of symptoms for 24 hours before returning to school.

Any reasonable suspicion of communicable disease should be reported to the school nurse or principal immediately. This includes chickenpox, mumps, measles, strep throat, diarrhea, flu-like symptoms, pink eye, ringworm, scabies, lice, or unexplained rashes.

Children who are ill will be excluded from the group in a separate space and will be kept comfortable until a caregiver arrives. In case of severe illness, the child will be kept in the office.

Head Lice

Head lice are tiny parasitic insects (about the size of a sesame seed) that live on the human scalp. Nits are the tiny yellowish-white, tear drop shaped eggs. These eggs are attached to the hair with a glue-like substance and cannot be easily brushed or blown away. Head lice are passed from child to child on shared combs, brushes, or clothing (hats, coats, towels); even from infested furniture, carpeting, or bedding. With the exception of the common cold, head lice infestation affects more school age children than all other childhood diseases combined. The Jacksonville School District, in an effort to safeguard each child’s rights, has a “No Nit Policy”. The following procedures will be followed once a suspected case of head lice is found:

1. The child shall be sent home with written instructions for treatment: readmission to school will occur as specified in Step 4 below.

2. Appropriate school staff shall be notified to intensify surveillance.

3. The heads of all students in the same classroom as the case may either be inspected, or a letter sent home notifying parents of the situation.

4. THE CHILD MUST BE TREATED AND FOUND ESSENTIALLY NIT FREE before he/she is readmitted to school. The child will be examined before he/she is allowed back into the classroom.

5. Any student who has been identified as a case or contact to a case of head lice may be rechecked within ten days after the initial examination. If at the recheck the student is not nit free, the head lice procedures again will be followed, beginning with the child being sent home for treatment.

6. Chronic untreated cases of head lice may be referred to the appropriate community agencies.

7. When a student violates this policy, and comes to school without clearance, proper authorities (parent(s), guardian, relative, advocate community agency, juvenile officer) will be contacted to remove the student from the building.

Care of Students with Diabetes and Food Allergies

If your student has Diabetes, Life Threatening Allergies, Seizures, or Asthma, and requires assistance with managing this condition while at school and school functions, a Care Plan must be submitted to the school principal.

This written plan identifies the specific health care actions your student may need during school hours. It is cooperatively developed by the building nurse, parent/guardian, student and doctor. Parents/guardians are responsible for and must:

a. Cooperatively develop a plan with the building nurse. This will require either a meeting or phone conversation with the nurse, in addition to signatures and/or completion of individual health care plan forms.

b. Obtain physician instructions and/or signatures as needed

c. Inform the school in a timely manner of any change which needs to be made to the Care Plan on file with the school.

d. Inform the school in a timely manner of any changes to a parent/guardian’s contact numbers or emergency contact numbers.

e. May be required to grant consent for and authorize designated School District representatives to communicate directly with health care providers involved in the child’s health care.

Parents providing accurate and timely information to the school will allow the school district to review all available resources to best serve the student’s needs.

State law requires our school district to annually inform parents of students with life-threatening allergies or life-threatening chronic illnesses of the applicable provisions of Section 504 of the Rehabilitation Act of 1973 and other applicable federal statutes, state statutes, federal regulations and state rules. If your student has a life-threatening allergy or life-threatening chronic illness, please notify the building principal.

Federal law protects students from discrimination due to a disability that substantially limits a major life activity. If your student has a qualifying disability, an individualized Section 504 Plan will be developed and implemented to provide the needed supports so that your student can access his or her education as effectively as students without disabilities.

Not all students with life-threatening allergies and life-threatening chronic illnesses may be eligible under Section 504. Our school district also may be able to appropriately meet a student's needs through other means.

Student Medication

Students should not take medication during school hours or during school-related activities unless it is necessary for a student’s health and well-being. When a student’s licensed health care provider and parent/guardian believe that it is necessary for the student to take a medication during school hours or school related activities, the parent/guardian must request that the school dispense the medication to the child and otherwise follow the District’s procedures on dispensing medication.

School Medication Authorization

No School District employee shall administer to any student, or supervise a student’s self-administration of, any prescription or non-prescription medication until a completed and signed “School Medication/Treatment Authorization Form” is submitted by the student’s parent/guardian. This form shall be completed annually, and shall be on file at the school building in which the child attends. This form shall be filed prior to dispensation of any medication to a student and the form shall specify the times at which the medication must be dispensed and the appropriate dosage. No student shall possess or consume any prescription or non-prescription medication on school grounds or at a school-related function other than as provided for in this policy and its implementing procedures. A student may possess an epinephrine auto-injector (EpiPen®) and/or medication prescribed for asthma for immediate use at the student’s discretion, provided the student’s parent/guardian has completed and signed a “School Medication/Treatment Authorization Form”. The School District shall incur no liability, except for willful and wanton conduct, as a result of any injury arising from a student’s self-administration of medication or epinephrine auto-injector or the storage of any medication by school personnel. A student’s parent/guardian must indemnify and hold harmless the School District and its employees and agents, against any claims except a claim based on willful and wanton conduct, arising out of a student’s self-administration of an epinephrine autoinjector and/or medication, or the storage of any medication by school personnel.

Personnel Authorized to Administer Medication

1. All student medication shall be left in the school office or with the nurse unless otherwise authorized by the Principal. If there is no school nurse in the building, the medication shall be given to the person designed by the Principal. Medicine should be kept in a secure place.

2. All medication shall be in the original container and be clearly marked with the student’s name, doctor’s name, contents and dosage.

3. All student medication will be administered by a school nurse, the Principal or his/her designee.

4. A record shall be kept of all medication dispensed by school personnel to students specifying the time of dispensation, dosage and supervising personnel.

5. When appropriate, the Principal may request parent(s)/guardian(s) to come to school to administer medication or aid.

Administration by Students

1. A student may self-administer non-oral medication and inhalers with parental consent when under the supervision of a school nurse or other school personnel designated by the Principal.

2. A student may self-administer without supervision only with parental consent and authorization of the Principal noted on the form.

Medication on Field Trips

1. Parents of students who require medication on field trips shall provide the certified school personnel responsible for the field trip with a copy of the school medical authorization described in B.1 above.

2. If medication in addition to that described in B.1 above is needed, an additional authorization form shall be provided prior to the field trip.

3. The following instructions shall appear on all parental permission forms required for field trips and outdoor education experiences:

All medication to be administered by school personnel or by student during this field trip or school-related activity shall be clearly marked with:

Student’s name

Medication name/dosage

Administration route and/or other directions

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